Child Protection Policy

Introduction

At Kartoza, we are committed to upholding the rights, dignity, and safety of children in all aspects of our work. We believe that child protection is a fundamental responsibility and must be embedded in the way we do business, deliver services, and interact with society. This policy outlines our commitment to safeguarding children and sets out the behavioural standards expected of anyone associated with Kartoza, including staff, consultants, contractors, partners, and volunteers.

This policy is aligned with the Australian Government’s Department of Foreign Affairs and Trade (DFAT) Child Protection Policy.

Guiding Principles

We are guided by the following principles:

  • Zero tolerance of child exploitation and abuse – Kartoza does not tolerate any form of child abuse or exploitation.
  • Recognition of children’s rights – We treat all children equally and with respect, regardless of race, gender, language, religion, disability, or any other status.
  • Shared responsibility – Everyone who represents or works with Kartoza has a role to play in protecting children.
  • Best interests of the child – In all decisions concerning children, their best interests are our primary consideration.

Code of Conduct

All individuals associated with Kartoza must:

  • Treat children with respect and dignity, regardless of race, colour, gender, language, religion, political or other opinion, national, ethnic or social origin, disability, or other status.
  • Never use inappropriate, abusive, harassing, sexually provocative, demeaning, or culturally insensitive language or behaviour towards children.
  • Not engage in any form of sexual activity with children (under 18 years), including paying for sexual services or acts.
  • Avoid being alone with a child whenever possible. Ensure another adult is present when working near children.
  • Never invite unaccompanied children into your home unless the child is at immediate risk of injury or in physical danger.
  • Never sleep close to unsupervised children unless absolutely necessary, in which case supervisor approval must be obtained, and another adult should be present where possible.
  • Use computers, phones, cameras, video equipment, and social media responsibly. Never use these tools to exploit, harass, or access child exploitation material.
  • Do not use physical punishment or any form of degrading treatment on children.
  • Do not hire children for domestic or other labour that is inappropriate to their age or development, interferes with their education or recreation, or places them at risk.
  • Comply with all local laws, including labour laws, relating to the employment and protection of children.
  • Immediately report any concerns or allegations of child abuse, exploitation, or non-compliance with this policy.
  • Disclose any prior or current criminal charges, convictions, or investigations related to child exploitation or abuse.

Use of Images and Media

When photographing, filming, or using images of children for work-related purposes, individuals must:

  • Respect local traditions and cultural sensitivities before taking images.
  • Obtain informed consent from both the child and their parent or guardian. The purpose of the image must be clearly explained.
  • Ensure children are clothed appropriately and are depicted in a respectful, dignified manner—not in ways that may be interpreted as vulnerable, submissive, or suggestive.
  • Represent the context and facts truthfully in any media or publications.
  • Avoid using identifying information (such as names or location metadata) when storing or publishing images of children.

Reporting and Disclosure Obligations

All Kartoza representatives are required to:

  • Report immediatelyany concerns, suspicions, or allegations of child abuse or exploitation to the relevant supervisor, child protection focal point, or local authority as appropriate.
  • Disclose any past or current criminal offences related to child protection.

Failure to comply with this policy may result in disciplinary action, including termination of employment or contract, and legal reporting where required.

ersonal Responsibility

It is the personal responsibility of each individual associated with Kartoza to:

  • Act in accordance with this policy at all times.
  • Exercise sound judgment and common sense to prevent any behaviour that could be interpreted as child exploitation or abuse.

Policy Review

This policy will be reviewed periodically to ensure continued alignment with legal and ethical standards, as well as operational realities.